MONUMENT COMMUNITY PARTNERSHIP

MCP Sustainability Meeting Notes

March 2, 2007, 9-11:30 am

The Keller House -1760 Clayton Road, Concord

 

ATTENDANCE

N

Lynn Baskett

Y

Mary Lou Laubscher

N

Raul Rojas

N

Shar Bhatia

Y

Mary Ann Morgan

Y

Judith Rosenberg

Y

Molly Clark

N

Marla Parada

N

Luz Sierra

N

Raquel Diaz

Y

Martha Potts

N

George Vallejo

Y

Lisa Elgazzar

Y

Kathy Renfrow

Y

Linda von Studnitz

Y

Andrea Foti

N

Retha Robinson

 

 

N

Rachael Gonzales

N

Carmen Elena Rodas

Y

Guest: Charlotte Dickson,

Y

Teri House

Y

Ruth Rodriguez

 

 

 

Mtg goals:

-     Clarify MCP project criteria, processes for assuring criteria are met, and development process

-     Continue discussion on the best way to set up an evaluation mechanism for MCP’s programs and to set         strategic direction in our 5 core areas and the community as a whole.

-     Discuss how MCP to move to a membership model.

 

Announcements:

-                      Steve Peavler:  his wife has been contacted to set up memorial service and would like to set-up a memorial fund.  Donations through mini-grant.

-                      Welcome to Lisa

-                      Board member recruitment:  recruiting people for Board membership.  Need business, service provider, resident representatives.  Cesar Silva will join as business representative of  MF

-                      F5 Active and Healthy before 5:  Marianne Balin is looking for a MCP representative to sit on the Leadership Council for Healthy and Active Before Five.  Any interested folks should contact Linda who can pass the list of names onto Marianne Balin.  First mtg is Fri, March 9.

-                      March 6, 6 pm:  Parents of Cambridge Elementary students will talk about Steve Peavler’s accomplishments.  Contact:  Raquel or Luz

-                      Each county creates own funding RFP.  Mary Ann Morgan to find out more info

-                      Monument Community Shuttle Route 8 starting soon.  Meeting at Keller House on March 10.

-                      Ken Nichols resigned from Board, Sustainability and Housing Committees.

-                      Event on 3/24/07, 8:30 am-2:30 pm:  Visioning workshop for redevelopment of Monument.  Location: Cambridge Elementary.  Kathy needs to know who wants to participate.  Have a few open spots left if anyone wants to register.  4/19 and 4/21 will be f/u workshops.  1 English, 1 Spanish.

-                      Event on 3/10/07, 10:00 am-2:00 pm:  Transportation event for new shuttle route 8.  loc: Keller house

-                      Cowell Report:  submitted and finished.  Many thanks to Lisa, Kathy, Martha for hard work.

-                      Audit:  auditors were here for several hours yesterday and finished in one day – it went well.  Kathy did a great job.

-                      Richmond joining with us in same grant cycle.  Begins 1st Thurs in October, application due 1st week December.  2 year commitment for funding

-                      CCC Community Homeless Court program:  homeless can resolve minor offenses and warrants due to their condition of homelessness. Possibility for Monument Futures, so members can easily clear up traffic violations, etc.

 

Key discussion points:

 

New Kids Program

-                      Health Dpt:  NEW Kids project:  Nutrition and physical activity after-school program for kids.  Targets overweight kids ages 6-14.  Will train after school staff and involve families in lifestyle program involving nutrition and activity.

-                      Kaiser may fund them to expand to Concord but need classroom space for prgm.  May use space next to MF or Cambridge elementary

-                      Clinical part not funded yet. Grant due in 2 weeks, fund comes in July

-                      Nutrition mapping project:  CCHS funded to do survey.   4/27 training in Oakland.  MCP to participate.

 

Urban Habitat Transportation opportunity

-                      Transportation funding for mobility and transportation and land use.  Will do 2 trainings in the Monument.

-                      first training session at Transportation Action Team mtg on 4/26, 7-8:30 pm,  loc:  Cambridge or new MF space.   Planning session will take place prior to mtg.

-                      next step:  map out when everything is happening and maybe combine into fewer mtgs

 

MCP project criteria & processes

-           ongoing discussion

 

Evaluation and strategic direction of MCP activities & impact. 

-                      Task Forces and NAT facilitator meetings are overloaded. They currently manage networking, project planning and implementation, oversight, relationship building. 

-                      The Strategy Teams would have a narrower function: evaluation of projects make sure leading to 10-year goal, where does strategy work happen, is there evidence projects leading to healthy community and improving monument community, where do evaluations happen

-                      Everyone in the MCP needs to learn to think strategically, build skills of evaluating and focusing on goals into each taskforce rather than starting a new task force just for evaluating.  Need tool to integrate this skill among all MCP groups, such as the goals worksheet discussed at staff mtg.  Public health has a tool that could be modified.  Tool should build in completion strategy and include celebration of successes.

-                      Need to develop criteria “menu” or examples to put into tool – community based indicator (resident leadership, 10-year goal, cross-sector and cross audience, feasible resources available, community identified need)

-                      Completion / exit strategy:  survey of individuals / organizations that were involved in the past and left.  Give them functions and ask which are valuable and which were not

-                      Evaluation and strategic direction working group:  Lisa, Mary Ann, Teri will develop tool and report back at next mtg

-                      Development of training plan for partnership working group: Judith, Martha, Lisa, Luz, Mary Ann

-                      See end for chart

 

MCP membership (Circle of Friends) model – formal commitment to the Partnership and its values

-                      formalize criteria of who can say they are member of MCP.

-                      Need to define:  types of members / partners, benefits MCP provides to members, expectations of members.  Working group will meet to discuss (Arturo Castillo, Lynn Baskett, Lisa Elgazzar, Martha Potts, Andrea Foti, Kathy Renfrow, Molly agency partner, resident)

-                      Types of partners:  active, referral, donation, linking

-                      Project collaborators or situational partner:  not a partner but we can endorse their projects because they help us reach our 10-year goal.

 

Next Step

-                      celebrate successes:  RN 1st year celebration on 3/23/07

-                      next sustainability mtg will be on March 30, 9-11:30 am

-                      review and report on the last 6 months after retreat.

-                      Check on 1500 Monument as alternative to space next to MF.  One positive is it is closer to Cambridge

-                      Facilitators for next mtg, Martha and Mary Ann

-                      MCP membership model working group will meet to discuss: Arturo Castillo, Lynn Baskett, Lisa Elgazzar, Martha Potts, Andrea Foti, Kathy Renfrow, agency partner, resident.

-                      Evaluation and strategic direction working group:  Lisa, Mary Ann, Teri will develop tool and report back at next mtg

-                      Development of training plan for partnership working group: Judith, Martha, Lisa, Luz, Mary Ann

 

Meeting evaluation / Wrap-up comments

 

+

∆
  • welcome to Lisa and Linda,
  • great place to be safe and honest,
  • concrete next steps,
  • summarizing of steps at end,
  • several people recording,
  • everyone focused and productive,
  • good discussion,
  • 3 grps,
  • clarification process,
  • glad we will have more facilitators,
  • diverse skills,
  • website,
  • give our information in 3 different ways (in writing, in person at mtgs, etc, to facilitate remembering info), great level of commitment,
  • collective intelligence,

Kathy-audit
  • different facilitators,
  • too many announcements (share news more efficiently, via website or shared calendar),
  • ambitious agenda,
  • missed Lynn and people from agencies,
  • keep better track of time,
  • need to prepare for mtg in advance by reviewing mtg information.

 

 

Evaluation and strategic direction of MCP activities & impact - CHART

 

Taskforces and NATS

∙           Networking

∙           Relationship building

∙           Project implementation / oversight

 

-                      Where does evaluation happen?  Leading to 10-year goal

-                      Strategy needs to occur (connect the dots, community input)

-                      Inform about new “Best Practices”

-                      Cross sector vs within sector strategy

-                      Birds eye view

-                      Need workplan?  Add strategy, eval, fit into 10-yr plan?

-                      Identifying community concerns – emerging

-                      Advocacy

-                      “Disaster” Plan for emergency issues

-                      Training – how to think strategically, evaluation, etc and training agencies to be effective partnership / communities

-                      “Exit Interview” or survey past participants

Issues:

-                      Community vs Organization driven organization

-                      “creative ambiguity”

-                      need to build tool and skills around creating a workplan that ties into 10-yr plan

-                      Public Health has a tool that could be modified

-                      need to develop criteria “menu” or examples to put into tool – community-based indicators

-                      resident leadership

-                      community-identified need

-                      10-yr goal

-                      cross section / cross audience

-                      feasible / resources available

-                      outcomes

-                      tool build into completion strategy – how long to continue

-                      celebration in tool

-                      transition (of staff, etc) strategy